Insurance Timelines to Make Changes

Further details may be found in the information brochures provided to employees at new hire orientation or from the Human Resources Benefits Division. To add or remove dependents completed enrollment forms and required documentation must be forwarded to the Human Resources Benefits Division within the time frame noted below, otherwise dependents are not be eligible to be added until the next annual open enrollment period.

Additions:

  • New Eligibility—Completed enrollment forms and required dependent documentation must be received within 30 days of the eligibility or the event.
  • Marriage—completed enrollment forms and copy of marriage certificate must be received within 30 days of the marriage.  Coverage begins the date of the event.
  • Birth/Adoption—Completed enrollment forms and a copy of birth certificate (with parent’s name) or adoption papers or court order must be received within 30 days.  Coverage is effective upon the date of birth/adoption.
  • Open Enrollment—For any person not meeting the above requirements.  Completed enrollment forms must be received within the guidelines as per the related open enrollment memorandum.

Type

Open Enrollment

Effective Date

Medical Flexible Spending Accounts

Mid May

July 1

Health Benefits

Mid August

Oct.1

Voluntary Dental

Mid August

Oct.1

Short Term Disability Insurance

Mid August

Oct. 1

Universal Life Insurance

Mid August

Oct.1

Term Life Insurance

Mid August

Oct.1

Dependent Care Assistance Program

Mid December

Jan.1

Changes/Cancellations:

  • Divorce—The employee should notify the Human Resources Benefits Division in writing upon finalization of the divorce (copy of decree section pertaining to health benefits). Termination of Health Benefits is effective the end of the month in which the divorce is stamped by the Judge. 
  • Dependent Child (no longer eligible)—The employee should notify the Human Resources Benefits Division when the child ceases to meet the definition of an eligible dependent. Health and Prescription Benefit Coverage terminates the end of the month the dependent turns 26. 
  • Dependent Child (change of status) — The employee should notify the Human Resources Benefits Division when the child no longer requires coverage. Health and Prescription Benefit Coverage terminates at the end of the month.
  • Separation from employment—Health and Prescription Benefit Coverage terminates at the end of the month following ineligibility. 
Page Last Updated: 2/2/2016 9:32:00 AM

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